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Getting my Associate of Arts while in high school really gave me a head start in life and helped me distinguish myself from other applicants when I applied to universities. Lauren G. RRCC Alumnus, Harvard PreMed Transfer

HS Counselor Resources

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Welcome to the RRCC Concurrent Enrollment Counselor Resource Page! This resource website serves as your table of contents and quick start guide to help you navigate the ins and outs of Concurrent Enrollment, Early College, ASCENT, and TREP.  We hope this page will be a helpful one-stop-shop for all your community college counseling needs.

 

Program Definitions 

 

Concurrent Enrollment (CE) – High school students (grades 9-12) taking college coursework while still in high school, tuition paid for by the school or school district. 

  • Campus Select – Courses on the RRCC campus where high school students can come to RRCC and participate in class alongside the traditional college population. 
  • High School Select – Courses that run on the high school campus, taught by high school teachers who are qualified RRCC instructors.  

 

ASCENT – A 5th year of high school program for students who have completed at least 9 college credits by the end of their senior year of high school. Students are coded by their school or school district as a high school student for one additional year, which allows the school district to pay for the student’s tuition for that one year. This program is intended to allow Concurrent Enrollment students to continue and ideally complete degrees/certificates they have already been working towards through CE. 

 

TREP – Similar to ASCENT, but specifically for students going into an Education Pathway. This program is a 5th and 6th year program students can join if they have completed specific coursework during their senior year in high school.  

 

Dual Enrollment – An option for high school students to take courses that are not financially covered or approved by their high schools. These courses may be counted for both high school and college credit (at the high school’s discretion) but are paid for out-of-pocket by the student or family. Requirements for this type of admission depends on the age of the student. 

  • Underage Enrollment (16 and under) - Students who are 16 and under must go through the Underage Enrollment process housed in Admissions at RRCC. Steps are outlined on this webpage. These steps must all be completed and submitted at least 2 weeks prior to the start of the term to allow for processing time. 
  • Traditional Enrollment (17 and up) - High school students wishing to earn dual credit (independently of CE) who are 17 or older are able to apply to the college and register for classes as traditional students. Students can contact Admissions for assistance: admissions@rrcc.edu or 303-914-6600. 

 

 

 

Concurrent Enrollment – Campus Select Resources 

 

 
 
 
 
 
 

Registration Process – Walks you through the items we need from you as a counselor, as well as what we need from students to enroll them in their college credit. 
 
 
 
 
 

Campus Select Registration Process (for counselors) 
 
 
 
 
 

RRCC Application Instructions – Walks students through how to apply to RRCC in either written or video format 

  • Application account login issues – Direct students to Admissions: 303-914-6600 
 
 
 
 

Written Application Instructions

 

Application Tutorial Video  
 
 
 
 
 

Required Student Paperwork 

  • Concurrent Enrollment Agreement (CEA) – Required paperwork that all students must submit to be coded at Concurrent Enrollment (need RRCC S# first) 

  • Student Financial/Payment Agreement (SPA) - All CS students are required to submit this regardless of if they are paying student fees. **Parent SSN is required if the student is under 18. 

  • Underage Agreement (UA) - Required for students under the age of 17 taking courses at RRCC 
 
 
 
 

Digital Concurrent Enrollment Agreement (CEA) 

 

Student Financial/Payment Agreement (SPA) 

 

Student Financial/Payment Agreement (Español) 

 

Underage Agreement (UA) 

 

Webpage with Student Forms 

 
 
 
 
 
 

Satisfying Prerequisites – Many college courses have required levels of English and/or Math to place into them. This chart shows options for how students can show proof of these levels. 

 

Prerequisite Overrides – If a student has received college credit from another college or an AP/IB exam, they can submit that documentation here to have the prerequisite to the next course overridden. If the student wants that course transcripted at RRCC, they need to submit official transcripts to Student Records. 
 
 
 
 

 

Multiple Measures for Prerequisites

 

Prerequisites for Commonly Requested CE Courses

 

Prerequisite Override Request Form 

 

Credit for Prior Learning Resources 

 

 Math for your Path Handout
 
 
 
 
 

The Rock Student Portal 

  • Login – The first time a student logs into The Rock, they will use the following login: 

  • Username: RRCC S# (students can call 303-914-6266 to recover their S#) 

  • Password: StudentMMDDYYYY with MMDDYYYY being the 8 digits of their date of birth 

  • After using this temporary login, they will then be prompted to create a password of their choosing. 

  • For login issues with The Rock students can contact the CE office at 303-914-6350 or highschoolrelations.edu        

  •  

  • Registration – Students will use Navigate (located inside The Rock) to register themselves for their approved courses. A video tutorial is included in the links to the right. 

  •  

  • Appointments – Students can make appointments with many offices at RRCC including the CE team, Advising, and Financial Aid via Navigate. A video tutorial is included in the links to the right. 

  •  

  • Transcripts – Once students have earned their college credit, they can transfer it to other colleges and universities. There is a fee per copy for Official Transcripts. Instructions are linked on the right. 

  •  

  • Declaring a Major – Having the correct major declared will help eliminate confusion when using Degree Check and will allow for proper funding of Financial Aid post CE. Students can change their degree once per semester, but it must be done before census of that semester. 

  •  

  • Degree Check – This automated evaluation tool will let students know what portion of their declared degree/certificate is complete and what courses they still need to complete. There is also a “What If” feature that lets students explore different programs to see how much progress would be complete if they change their major. 
 
 
 
 

Navigate How-To Videos 

(Including how to register and how to make an appointment with an RRCC staff member) 

 

 

How to Access transcripts on The Rock

 

How to Declare/Change Major

 

DegreeCheck Handout
 
 
 
 
 

FERPA – The Family Educational Rights and Privacy Act covers the privacy of all students, even those under 18 who are still in high school.  Due to FERPA, faculty and staff at the college cannot release any information regarding the student’s educational records to anyone other than the student themselves. The Concurrent Enrollment Agreement waives FERPA for the designated high school party (typically the counselor). 
 
 
 
 

FERPA Waiver Access: 

  • Have student sign into The Rock 

  • Student tab 

  • Scroll down to “My Student Stuff” 

  • Fill out “Permission to Release Educational Records” formstack 

 

*We only recommend having students fill this out if and when necessary 
 
 
 
 
 

Orientation/Next Steps – The CE team hosts a new student orientation for all new CE/ASCENT/TREP students at the Lakewood campus of RRCC each semester 
 
 

Next Steps Handout
 
 
 
 
 

College Opportunity Fund (COF) 

  • C Numbers – If a student does not have an SSN, they can apply to COF for a C Number. Instructions are linked on the right. 

  •  

  • Errors - Students may have COF errors due to issues like these: 

  • Needing to apply to COF 

  • Having a mismatch in personal data between the RRCC account and the COF account (DOB, SSN, Name, etc.) 

 
 
 
 
 

 

 C Number Instructions (students with No SSN only)

 

Students can apply to COF here (only needs to be done if the student marked “No” on the COF question on the RRCC application) 

 

To correct errors for SSN, DOB, and Names, students can fill out this formstack 

 

 
 
 
 
 
 

Tuition Cost – Many schools cover the cost of tuition but not fees, others cover all student costs. If students pay any portion of their bill, they can set up a payment plan with the Cashier’s Office.   

*Effective Fall 2023, all CE students will be charged the same tuition rate for all course modalities per CCCS Board Policy. The higher cost of online course tuition will still apply for self-pay students. 
 
 
 
 

Tuition And Fees Info 

 

Payment Plans Info 

 

 
 
 
 
 
 

Drop/Withdraw Options 

  • Dropping a class erases the course from the college academic record. It does not appear on the college transcript and does not affect the college GPA. 

  • Students can only drop a class within about the first two weeks of the semester. Contact the CE team for the exact deadline. 

  •  

  • Withdrawing from a class results in a "W" grade on the college transcript, but it will not impact the college GPA. *May impact future financial aid eligibility. 

  • Students can withdraw from a class after the drop deadline until about a month before the end of the term. Contact the CE team for the exact deadline. 

 

To drop/withdraw, students must submit a signed Schedule Change Form to the High School Relations Office at RRCC or log into The Rock and Drop/Withdraw from the course themselves. 
 
 
 
 

 

 Drop/Withdraw Form

 

Concurrent Enrollment – High School Select Resources 

 
 
 
 
 
 

Registration Process – Walks you through the items we need from you as a counselor, as well as what we need from students to enroll them in their college credit. 
 
 
 
 
 

High School Select Registration process (for counselors)

 
 
 
 
 
 

RRCC Application Instructions – Walks students through how to apply to RRCC in either written or video format 

  • Application account login issues – Direct students to Admissions: 303-914-6600 
 
 
 

 Written Application Instructions

 

Application Tutorial Video 

 
 
 
 
 
 

Required Student Paperwork 

  • Concurrent Enrollment Agreement (CEA) – Required paperwork that all students must submit to be enrolled in college credit (need RRCC S# first) 
 
 
 
 

Digital Concurrent Enrollment Agreement (CEA) 

 

Webpage with Student Forms 

 

 
 
 
 
 
 

Satisfying Prerequisites – Many college courses have required levels of English and/or Math to place into them. This chart shows options for how students can show proof of these levels. 
 
 
 

 Multiple Measures for Prerequisites

 

Prerequisites for Commonly Requested CE Courses

 

Math for your Path Handout

 
 
 
 
 

Welcome Video - Please have instructors play this short three minute video the first week of the semester. This video will welcome students to their Concurrent Enrollment course and explain the opportunity.  

 
 
 
 
 

Concurrent Enrollment Welcome Video  
 
 
 
 
 

The Rock Student Portal – Students have access to The Rock student portal where they can meet with RRCC staff members if they’re interested in continuing on at RRCC post-secondary, as well as to access transcripts to send college credit elsewhere. 

  • Login – The first time a student logs into The Rock, they will use the following login: 

  • Username: RRCC S# 

  • Password: StudentMMDDYYYY with MMDDYYYY being the 8 digits of their date of birth 

  • After using this temporary login, they will then be prompted to create a password of their choosing. 

  • For login issues with The Rock students can contact the CE office at 303-914-6350 or highschoolrelations.edu        

  •  

  • Appointments – Students can make appointments with many offices at RRCC including the CE team, Advising, and Financial Aid via Navigate. A video tutorial is included in the links to the right. 

  •  

  • Transcripts – Once students have earned their college credit, they can transfer it to other colleges and universities. There is a fee per copy for Official Transcripts. Instructions are linked on the right. 

  •  

  • Declaring a Major – Having the correct major declared will help eliminate confusion when using Degree Check and will allow for proper funding of Financial Aid post CE. Students can change their degree once per semester, but it must be done before census of that semester. 

  •  

  • Degree Check – This automated evaluation tool will let students know what portion of their declared degree/certificate is complete and what courses they still need to complete. There is also a “What If” feature that lets students explore different programs to see how much progress would be complete if they change their major. 
 
 
 
 

How to make an appointment on Navigate  

  

How to Access Transcripts on The Rock

 

How to Declare/Change Major

 

DegreeCheck Handout
 
 
 
 
 

FERPA – The Family Educational Rights and Privacy Act covers the privacy of all students, even those under 18 who are still in high school.  Due to FERPA, faculty and staff at the college cannot release any information regarding the student’s educational records to anyone other than the student themselves. The Concurrent Enrollment Agreement waives FERPA for the designated high school party (typically the counselor). 
 
 
 
 

FERPA Waiver Access: 

  • Have student sign into The Rock 

  • Student tab 

  • Scroll down to “My Student Stuff” 

  • Fill out “Permission to Release Educational Records” formstack 

 

*We only recommend having students fill this out if and when necessary 
 
 
 
 
 

College Opportunity Fund (COF) 

  • C Numbers – If a student does not have an SSN, they can apply to COF for a C Number. Instructions are linked on the right. 

  • Errors - Students may have COF errors due to issues like these: 

  • Needing to apply to COF 

  • Having a mismatch in personal data between the RRCC account and the COF account (DOB, SSN, Name, etc.) 
 
 
 
 

 

C Number Instructions (students with No SSN Only) 

 

Students can apply to COF here (only needs to be done if the student marked “No” on the COF question on the RRCC application) 

 

To correct errors for SSN, DOB, and Names, students can fill out this formstack 

 

 

 

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the Rock portal